Position Summary The Project Assistant provides administrative assistance to the Project Management team. Duties & Responsibilities Administrative Assistance * Provide and maintain meeting minutes for all staff, project-specific meetings. * Assist with or prepare field files. * Complete inventory control. * Assist PM team as needed in preparing various internal reports and outgoing documents. * Assist PM team with supporting documents for Billing, A/R, CPR"s. * Assist PM team with preparation of timecards, COP"s, T/M tickets for other document submissions. * Assist PM team as assigned. Document Control * Update/maintain Prolog/Excel/Operations Workbook. o Receive and log in all inbound and outbound correspondence such as RFIs, submittals, Daily Reports, etc. o Maintain electronic folders. o Maintain contract documents and drawings. * Track, follow up and insure documents such as vendor/subcontractor amendments, bonds and releases have been received, executed, and logged. Data Entry * Bluebeam, Prolog and other various data entry. * Code and research invoices. * JDE entry and reporting. * Cost to Complete entry.
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