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Job Title: Project Assistant
Category:  Professional & Business Operations
Position Summary
The Project Assistant provides administrative assistance to the Project Management team.
Duties & Responsibilities
Administrative Assistance
* Provide and maintain meeting minutes for all staff, project-specific meetings.
* Assist with or prepare field files.
* Complete inventory control.
* Assist PM team as needed in preparing various internal reports and outgoing documents.
* Assist PM team with supporting documents for Billing, A/R, CPR"s.
* Assist PM team with preparation of timecards, COP"s, T/M tickets for other document submissions.
* Assist PM team as assigned.
Document Control
* Update/maintain Prolog/Excel/Operations Workbook.
o Receive and log in all inbound and outbound correspondence such as RFIs, submittals, Daily
Reports, etc.
o Maintain electronic folders.
o Maintain contract documents and drawings.
* Track, follow up and insure documents such as vendor/subcontractor amendments, bonds and releases
have been received, executed, and logged.
Data Entry
* Bluebeam, Prolog and other various data entry.
* Code and research invoices.
* JDE entry and reporting.
* Cost to Complete entry.
Preferred Qualifications (in addition to minimum qualifications)
* Associate"s Degree (preferred emphasis - Construction) or 1 year of experience in an administrative role
in the construction industry - i.e. Project Assistant or Contracts Administrator
* Strong communication skills
* Experience in data entry, payroll or bookkeeping
* Proficiency in MS Office Suite applications
Minimum Qualifications
* High School Diploma or equivalent, or at least 1 year in an administrative role
* Able to prioritize and multi-task
* Good written and verbal communication skills
* Good organizational and time management skills
* Proficiency in MS Office Excel and Word
Location  Spokane , WA
Minimum Experience (yrs):  1+
Required Education:  Not Specified

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